- Building to Serve
- Project History
Current Municipal Facility - 1956 to Today
Increase in Building Area (SF)
Total Building Area (SF)
% Area Increase over Original
|Population (Year)||% Population Increase over Original|
|Original Building||8,700||2,179 (1950)|
|1960's Addition||5,640||14,340||65%||2,924 (1960)||34%|
|1970's Addition||3,000||17,340||99%||3,375 (1970)||55%|
|1980's Addition||7,115||24,455||81%||8,775 (1980)||303%|
|1990's Addition*||0||24,455||181%||9,714 (1990)||346%|
|2000's Addition**||7,715||32,170||270%||12,079 (2000)||454%|
|2010's Addition***||0||0||14,868 (2010)||582%|
* 1990's Additions were the salt shed and cold mix shed, these are not included above as they are strictly used for material storage.
** The building at Ryan St was added in the 2000's and has an area of 5,600 SF, this would bring the total Building SF to 37,770 which is a 334% increase over the original building size.
*** The 2000's and 2010's saw numerous remodels in the administrative building to accommodate staffing changes.
- Village Hired Mead and Hunt to conduct a facilities development study - Study recommends building a new Public Works facility to improve operational efficiencies. Estimated cost of building a new public works facility measuring 35,805 square feet is $3,254,000 with the whole project being $3,777,000. This project does not include administration offices and just adds onto the existing facility.
- According to the RS Means index, which measures construction costs over time, the building proposed in 1999, would cost approximately $6,607,800 in 2020.
- Vierbicher Concept Design - As a result of the Mead and Hund facilities development study, Vierbicher Associates provided the Village Board of Trustees and staff with a concept designfor a facility that would renovate portions of the existing building and also provide new additions that could be used for additional departments other than public works. The estimate of the design Vierbicher provided was about $5,000,000.
- According to the RS Means index, which measures construction costs over time, the building proposed by Vierbicher in 1999, would cost approximately $10,165,000 in 2020.
- September 8, 2015 Board of Trustees Meeting - Trustees approved a request for proposals be published to enlist a firm to conduct a facilities condition assessment on the current municipal buildings. Part of this study is to also analyze future growth and need.
- October 5, 2015 Board of Trustees Meeting - Staff acknowledged 12 proposals were submitted for the facilities assessment and planning report.
- November 30, 2015 Board of Trustees Meeting - Trustees approve Resolution No. 2015-042 authorizing staff to proceed with municipal facilities planning study.
- December 21, 2015 Board of Trustees Meeting - Trustees approved a professional services contract with Kueny Architectis, LLC for an evaluation of municipal facilities condition assessment and master planning study.
- October 26, 2016 Board of Trustees Meeting - Village staff gave a presentation summarizing the Kueny Architects facilities condition assessment and master planning study at a Weston Budget Workshop.
- August 21 Board of Trustees Meeting - Board of Trustees agreed to begin the process of creating a request for proposals for design services.
- September 10 Budget Retreat - 2018 was the year of administrative changes and some turnover on the Board of Trustees. Due to these changes, the facilities project had been deferred. At the budget retreat planning for the 2019 budget it was recognized decisions needed to be made as to whether to spend money for safety, HVAC, and other improvements at the existing facilities or to construct a new facility as had been recommended in 2016.
- October 29 Board of Trustees Meeting - During discussion on the capital improvement plan and where the facilities fit into the plan, a request was made for Kueny Architects to return and present their final report.
- November 19 Board of Trustees Meeting - Jon Wallenkamp from Kueny Architects presented to the Board of Trustees the report they completed in 2016.
- January 21 Board of Trustees Meeting - Jon Wallenkamp from Kueny Architects returned to update the Board on more details of the project. The Board agreed to continue moving forward with the project and would like to set up tours of other municipal facilities.
- February 18 Board of Trustees Meeting - The Trustees took a tour of the current municipal center to understand some of the needs and shortcomings of the current facility.
- February 25 Special Meeting of the Board of Trustees- Trustees held a special meeting to discuss capital improvement planning and budget. Municipal facilities were a large focus of the discussion.
- February 27 Municipal Facilities Tour - Members of the Board and staff visited recently built municipal facilities in Little Chute, Oshkosh, and Mequon.
- June 17 Board of Trustees Meeting- Strategy for capital borrowing on the municipal facilities, including renovations to the public safety building are discussed. President Sparks asked Administrator Donner to come back with a timeline.
- August 19 Board of Trustees Meeting- Trustees, staff, and Jon Wallenkamp from Kueny Architects discussed updates to the facilities planning.
- October 7 Board of Trustees Meeting- A revised presentation from Jon Wallenkamp of Kueny Architects is given to update the Trustees on some changes to the building layout at the current municipal center location.
- October 21 Board of Trustees Meeting - Trustees met in closed session to discuss purchasing additional property for the new Municipal Facilities.
- October 28 Board of Trustees Meeting- Trustees approved an offer to purchase for 4707 Camp Phillips Rd, and 4106 and 4204 Ross Ave to be used as the future site of the municipal facilities.
- November 4 Board of Trustees Meeting - Staff is instructed by the Board of Trustees to negotiate a contract with Kueny Architects for design, bidding, and construction services for the Weston Public Safety Building and a new Village Administration and Public Works facility.
- January 20 Board of Trustees Meeting- Administrator Donner reported to the Board of Trustees the closing for the new property on Camp Phillips was scheduled for March 30th. He also noted the Village Attorney was reviewing the contract with Kueny Architects. It is also mentioned that a meeting was being scheduled between Police Chief Schulz and Jon Wallenkamp with Kueny to discuss the safety building remodel project.
- February 3 Board of Trustees Meeting- Trustees approved a professional services contract with Kueny Architects for design and construction services for the remodel of the Public Safety Building and construction of the Weston Public Works and Administration facility.
- March 2 Board of Trustees Meeting- Administrator Donner informed the Trustees an open house will be held to the public on March 19th to discuss the facilities project.
- March 16 Board of Trustees Meeting - Administrator Donner reported the open house will need to be cancelled due to the COVID-19 pandemic and the Governor's orders limiting mass gatherings of 10 or more people. Further on in the meeting, the capital improvement plan, as well as borrowing for projects, is discussed and approved unanimously. As part of the approval, $15,000,000 is earmarked for the building project.
- April 20 Board of Trustees Meeting- Trustees directed staff to hit the pause button on the municipal building project due to uncertainties surrounding the COVID-19 crisis.
- July 20 Board of Trustees Meeting- Trustees awarded the Public Safety Building remodel contract to Scherrer construction.
- August 17 Board of Trustees Meeting- President Maloney suggested forming a Building Committee to increase transparency in the project.
- September 21 Board of Trustees Meeting- Jon Wallenkamp from Kueny Architects returned to present the most updated plans and reviews past presentations for new Trustees that were not present for those presentations before. Later in the meeting, the formation of a building committee is discussed further.
- October 14 Building Committee Meeting- First Building Committee Meeting is held to review the project history. The Committee took a tour of the current facility.
- October 28 Building Committee Meeting- The Committee discussed their role and they began analyzing the current concept design and providing feedback.
- November 4 Building Committee Meeting - Continued review of concept design of new building.
- November 11 Building Committee Meeting
- November 18 Building Committee Meeting
- November 24 Building Committee Meeting
- December 2 Building Committee Meeting
- December 9 Building Committee Meeting
- Zoom Meeting Video
- Resolution unanimously adopted at meeting to recommend moving forward with the Building project.
- December 16 Building Committee Meeting
- December 21 Board of Trustee Meeting- Trustees pass resolution 5-2 to continue on with project and send it out for bids.
- Zoom Meeting Video
- Week of December 21
- Flyer sent to Weston taxpayers announcing the project.
- February 23
- Bid specifications are sent out and published for contractors to review.
- March 23
- Bids are received and opened in public bid opening meeting.
- Bid Results Tabulation
- April 8 Building Committee Meeting
- Building Committee met and discussed the bidding results and the options on the table for sending a recommendation to the Board of Trustees. The Committee unanimously approves Recommendation #2 with the addition of the Alternate #3 (Using a VRF HVAC system instead of a VAV). See cost sheet for recommendation details.
- Cost Sheet